Imagine opening a work email and reading, “We are pleased to inform you that your application has been approved.” The message is clear and positive, but the wording can sound formal or repetitive, especially when used frequently in professional communication. Choosing a suitable alternative can make the message feel more natural while preserving its positive meaning.
“We are pleased to inform you” is a formal expression used to introduce good news, an important update, or a favorable decision. It commonly appears in business emails, acceptance letters, official notices, customer communications, academic correspondence, and workplace announcements.
The best alternative depends on the relationship between the writer and reader. “We’re happy to let you know” sounds warmer, while “We’re writing to let you know” is neutral and direct. “We’re delighted to announce” adds enthusiasm, whereas “Please be advised that” is more formal but does not necessarily communicate happiness.
Understanding these differences helps professionals, students, ESL learners, and content writers select language that sounds appropriate rather than simply replacing one phrase with another.
What Does “We Are Pleased to Inform You” Mean?
“We are pleased to inform you” means that the writer is formally communicating information that is generally positive, favorable, or welcome. The expression is commonly used in business correspondence, official announcements, acceptance messages, application decisions, customer notices, and workplace communication. We are pleased to inform you signals that important information follows.
Origin & History of “We Are Pleased to Inform You”
The expression “we are pleased to inform you” developed from traditional formal English used in institutional, business, governmental, and administrative correspondence. Its structure combines the collective pronoun “we,” the positive adjective “pleased,” and the formal verb “inform.”
The word “inform” comes from Latin informare, meaning to shape, form, or give information. English gradually developed its modern sense of providing knowledge or notification. “Pleased,” meanwhile, comes from the verb “please,” which has long been associated with satisfaction or approval.
Formal correspondence historically favored indirect and courteous constructions. Rather than saying simply, “Your application was accepted,” an organization could write, “We are pleased to inform you that your application has been accepted.” The longer structure conveyed both information and institutional courtesy.
Over time, this wording became strongly associated with official announcements, employment decisions, admissions, business notifications, and customer communications. Today, it remains correct and professional, although many modern writers prefer shorter alternatives because digital communication values speed and conversational clarity.
The phrase therefore has not become incorrect or obsolete. Instead, its formality has become more noticeable, particularly when compared with contemporary workplace expressions such as “We’re happy to let you know” or “Good news—we’d like to share an update.”
Synonyms & Alternatives by Tone
Professional & Neutral Alternatives
- We are writing to let you know
- We would like to inform you
- We are happy to inform you
- We are delighted to announce
- We would like to share the good news
- We are pleased to announce
- We are glad to let you know
Polite & Supportive Alternatives
- We’re happy to let you know
- We’re glad to share that
- We’d like to let you know that
- We’re pleased to share that
- We’re happy to share the news
- We’re glad to inform you
Encouraging & Reassuring Alternatives
- We’re happy to share some good news
- We’re delighted to let you know
- We’re pleased to share the update
- We’re glad to confirm that
- We’re happy to confirm that
Casual, Playful & Idiomatic Alternatives
- Good news—we’d like to share that
- We’ve got some good news
- We’re excited to share that
- You’ll be happy to hear that
- We wanted to share some good news
- Here’s some good news
When Should You Use “We Are Pleased to Inform You”?
“We are pleased to inform you” works best when the message contains important, positive information and requires a professional tone.
Professional settings
The phrase is suitable for:
- Job offers
- Promotion announcements
- Successful applications
- Customer notifications
- Business decisions
- Partnership announcements
- Formal invitations
- Academic acceptance notices
- Official organizational communications
For example:
We are pleased to inform you that your application for the position of Marketing Coordinator has been successful.
This sounds polished and appropriate when an organization communicates a formal decision.
Casual conversations
The expression can sound unnecessarily formal in ordinary conversation. Saying:
We’re pleased to inform you that dinner is ready.
is grammatically correct, but it may sound deliberately humorous because everyday English would normally use “Dinner’s ready” or “Good news—the food is ready.”
Writing, presentations, and digital communication
The phrase can work in formal reports, presentations, newsletters, and official emails. However, shorter alternatives often perform better in digital environments because readers tend to scan rather than read every sentence carefully.
When it is especially effective
Use it when:
- The news is genuinely positive.
- The sender represents an organization.
- The message involves an official decision.
- The audience expects formal language.
- You want to maintain a respectful, polished tone.
When Should You Avoid “We Are Pleased to Inform You”?
There are situations where the phrase can create unnecessary distance or sound inappropriate.
Overly formal situations
If you are writing to a close colleague, friend, or familiar customer, the phrase may feel stiff.
Instead of:
We are pleased to inform you that your package has arrived.
a more natural option might be:
We’re happy to let you know that your package has arrived.
Legal, academic, or sensitive contexts
In sensitive communications, emotional language may not always be appropriate. If you are communicating a serious policy decision, contractual matter, disciplinary issue, or complex academic finding, a neutral construction may be clearer.
For example:
We are writing to inform you that the policy will take effect on October 1.
is more neutral than suggesting that the sender is pleased about a potentially sensitive change.
Situations where nuance may be lost
The phrase suggests positive sentiment. Therefore, using it for information that is merely factual can create an odd emotional signal.
Use “we are pleased” when the organization genuinely wants to frame the information positively. Use neutral wording when the information itself is not necessarily good news.
Is “We Are Pleased to Inform You” Professional, Polite, or Casual?
“We are pleased to inform you” is primarily professional and formal. It is polite because it softens the act of delivering information and signals respect toward the recipient.
Its formality comes partly from the full construction “we are” rather than the contraction “we’re,” and from the verb “inform,” which is more formal than “tell” or “let you know.”
The phrase also carries a positive emotional subtext. The sender is not merely communicating information; the sender is presenting it as welcome or favorable.
Its approximate tone can be understood as:
Formal → Professional → Polite → Positive → Institutional
It is not normally casual or conversational.
Pros and Cons of Using “We Are Pleased to Inform You”
Advantages
Clarity: The reader immediately understands that important information is coming.
Professionalism: It fits formal business, academic, and institutional communication.
Efficiency: The phrase provides a recognizable introduction before the main announcement.
Accessibility: Its meaning is straightforward for most English speakers and ESL learners.
Positive framing: “Pleased” signals that the news is favorable.
Potential Drawbacks
Oversimplification: The phrase does not explain why the news matters; the following sentence must provide the important details.
Tone mismatch: It may sound too formal for casual workplace conversations.
Repetition: Frequent use can make emails and notices feel formulaic.
Emotional mismatch: “Pleased” may sound inappropriate when the information is neutral or sensitive.
Institutional distance: It can create more distance between the organization and the reader than a conversational alternative.
Real-Life Examples of “We Are Pleased to Inform You” by Context
Emails
We are pleased to inform you that your membership has been renewed for another year. Your updated benefits are now available through your account.
Meetings
A manager might say:
We are pleased to inform you that the client has approved the revised project timeline.
However, in a live meeting, “I’m happy to share that the client approved the new timeline” may sound more natural.
Presentations
We are pleased to inform you that our customer satisfaction score increased by 14% this quarter.
This works particularly well in formal presentations where the speaker represents an organization.
Conversations
In ordinary conversation, the phrase is usually too formal. A friend would more naturally say:
I’m happy to tell you that you got the job!
Social media
Social platforms generally favor more energetic wording:
We’re excited to share some good news: our new location is officially open!
Using “we are pleased to inform you” on social media can work for a formal institution, but it may feel less engaging for a modern brand.
“We Are Pleased to Inform You” vs Similar Expressions
| Phrase | Meaning Difference | Tone Difference | Best Use Scenario |
| We are pleased to announce | Introduces a public or significant announcement rather than simply informing an individual | Formal, official, celebratory | Company announcements, launches, organizational news |
| We’re happy to let you know | Communicates good news in a warmer, more conversational way | Friendly, positive, professional | Customer emails, workplace messages |
| We are writing to inform you | Focuses on delivering information without necessarily suggesting positive emotion | Neutral, formal | Policy notices, administrative communication |
| We would like to inform you | Politely introduces information and is slightly less emotionally positive | Formal, courteous | Business correspondence |
| We’re delighted to announce | Expresses stronger enthusiasm than “pleased” | Very positive, celebratory | Awards, major milestones, launches |
| Good news—we’re happy to share | Clearly emphasizes the positive nature of the information | Warm, conversational | Marketing, newsletters, social posts |
The key difference is not simply vocabulary. Each expression manages the relationship between information, emotion, authority, and distance.
Common Mistakes & Misuse of “We Are Pleased to Inform You”
Overuse
Using the phrase in every announcement can make communication sound automated. Rotate between appropriate alternatives when the context allows.
Incorrect context
Do not use “pleased” when communicating disappointing or emotionally difficult information unless there is a specific reason the sender is genuinely pleased about another aspect of the message.
Contradictory usage
Avoid combinations such as:
We are pleased to inform you that your application has unfortunately been rejected.
The emotional signals conflict. A neutral phrase is better:
We are writing to let you know that your application was not successful.
Cultural misunderstandings
Formal English conventions vary across regions and industries. A phrase that sounds appropriately respectful in one organization may sound distant or old-fashioned in another.
Excessive passive or institutional language
A message can become difficult to read when several formal constructions appear together. For example, replacing simple wording with multiple layers of formality can obscure the actual point.
Psychological Reason People Prefer “We Are Pleased to Inform You”
Several communication principles help explain the expression’s continued popularity.
Cognitive load reduction
Readers quickly recognize the construction as an announcement formula. This creates an expectation that the important information will follow.
Trust and authority signals
Institutional language can signal that a message is official. In formal contexts, this can reinforce the credibility of the sender.
Attention economy
Modern readers often scan emails and notifications. A recognizable opening tells them that the next sentence contains the main update.
Modern communication habits
Although formal announcement formulas remain useful, digital communication increasingly favors direct language. This explains the popularity of alternatives such as “We’re happy to let you know” and “We’re excited to share.”
The psychological advantage is therefore context-dependent: formal language can create authority, while conversational language can create connection.
US vs UK Usage of “We Are Pleased to Inform You”
The expression is understood and grammatically acceptable in both American and British English.
In US English, contemporary professional communication often favors concise, conversational constructions such as:
We’re happy to let you know…
We’re excited to share…
British English also uses these forms, although traditional institutional and corporate writing may retain formal constructions such as:
We are pleased to inform you…
The major difference is not meaning but degree of formality and organizational style. Neither variety treats the phrase as incorrect.
For international communication, the safest approach is to consider the audience, industry, and relationship rather than choosing solely on the basis of US or UK English.
“We Are Pleased to Inform You” in Digital & Modern Communication
Emails
Formal email remains one of the strongest contexts for the expression. Still, subject lines and opening sentences often benefit from concise wording.
Instead of:
We are pleased to inform you that your order has now been successfully processed.
a modern version might be:
We’re happy to let you know that your order has been processed.
Slack / WhatsApp
The full phrase usually sounds too formal for team chat or instant messaging.
Better:
Good news—we got the approval.
or:
We’re happy to share that the client signed off.
Social media
Social platforms usually reward approachable language. Organizations can preserve professionalism without sounding bureaucratic:
We’re excited to announce that our new service is now available.
AI-generated summaries
AI-generated business writing frequently uses formulas such as “we are pleased to inform you.” Human editors should review such wording for repetition and tone.
A useful editing principle is simple:
If the sentence would sound natural when spoken aloud by the person sending it, it is usually closer to modern professional communication.
Linguistic & Communication Insight
Emotional weight & subtext
Literally, the phrase communicates information. Pragmatically, it communicates positive institutional sentiment.
The words “we are pleased” tell the reader that the organization considers the following information favorable. This can make a successful application, approval, award, or promotion feel more significant.
However, the emotional weight can become formulaic when used repeatedly. Readers may stop interpreting “pleased” as genuine emotion and instead treat it as a standard administrative phrase.
Direct vs indirect phrasing
“We are pleased to inform you” is indirect compared with:
Your application has been approved.
The first emphasizes the act of communication and the sender’s attitude. The second emphasizes the actual result.
Neither is universally better.
If the goal is warmth and ceremony, the indirect version can work well. If the goal is speed and clarity, the direct version is often stronger.
Professional communication perspective
In a workplace, the phrase can establish formality and organizational authority. That can be useful when communicating official decisions.
But workplace communication is increasingly relationship-oriented. Colleagues often expect language that is both professional and human. Consequently, “We’re happy to share” may build more connection without sacrificing professionalism.
Pragmatic reasons for alternatives
Experienced communicators select alternatives according to the reaction they want to encourage.
A manager may choose:
We’re happy to share that your proposal was approved.
because it feels collaborative.
A legal or administrative team may choose:
We are writing to inform you that…
because neutrality matters more than enthusiasm.
A marketing team may choose:
We’re excited to announce…
because energy and engagement are central to the message.
Social signaling
Word choice affects how the sender is perceived. Formal language can signal authority, seriousness, and institutional credibility. Conversational language can signal accessibility, friendliness, and collaboration.
The strongest communication therefore matches tone with purpose, rather than automatically choosing the most formal expression.
Tone & context guidance
Ask three questions before choosing an alternative:
- Is the information positive, neutral, or sensitive?
- How close is the relationship with the reader?
- Does the situation require authority, warmth, excitement, or neutrality?
Those three factors usually reveal whether “we are pleased to inform you” is appropriate.
Meaning, Usage & Examples for Each Alternative
We’re Happy to Let You Know
Meaning: This phrase introduces information that the sender expects the recipient to view positively.
Why This Phrase Works: It preserves the positive intention of “we are pleased to inform you” while sounding warmer and more natural.
Real-World Usage Insight: It is particularly effective in customer service and workplace emails where professionalism and friendliness need to coexist.
Best Use: Customer updates, successful applications, service notifications, workplace messages.
Avoid When: The information is disappointing, highly sensitive, or strictly neutral.
Tone: Friendly, professional, positive.
US vs UK Usage: Natural in both American and British English.
Example (Email / Message / Meeting):
We’re happy to let you know that your revised proposal has been approved. We’ll send the final agreement this afternoon.
We Are Writing to Let You Know
Meaning: This phrase simply introduces information without strongly emphasizing the sender’s emotions.
Why This Phrase Works: It is clear and neutral, making it useful when “pleased” would communicate too much emotion.
Real-World Usage Insight: This is a dependable choice for administrative messages where accuracy matters more than enthusiasm.
Best Use: Policy changes, account notices, formal updates, administrative emails.
Avoid When: You want to celebrate major good news.
Tone: Neutral, professional, formal.
US vs UK Usage: Widely understood and used in both varieties.
Example (Email / Message / Meeting):
We are writing to let you know that the building access system will be updated this weekend. Your existing access card will continue to work.
We Would Like to Inform You
Meaning: This politely tells the reader that the sender wants to provide important information.
Why This Phrase Works: It sounds formal without directly claiming that the information is good news.
Real-World Usage Insight: It remains useful in business correspondence when the sender needs a respectful but controlled tone.
Best Use: Official emails, customer notices, organizational correspondence.
Avoid When: A casual, friendly relationship calls for simpler language.
Tone: Formal, courteous, neutral.
US vs UK Usage: Common in both US and UK professional English.
Example (Email / Message / Meeting):
We would like to inform you that your account review has been completed and no further action is required.
We Are Pleased to Announce
Meaning: This introduces an important announcement that the organization considers positive.
Why This Phrase Works: “Announce” suggests broader visibility and importance than “inform.”
Real-World Usage Insight: It is especially effective when communicating news to a group rather than one individual.
Best Use: Company news, product launches, promotions, organizational milestones.
Avoid When: Sending a minor personal update.
Tone: Formal, celebratory, professional.
US vs UK Usage: Standard in both varieties.
Example (Email / Message / Meeting):
We are pleased to announce the opening of our new regional office in Manchester.
We’re Delighted to Announce
Meaning: This expression communicates important news with strong enthusiasm.
Why This Phrase Works: “Delighted” carries more emotional energy than “pleased.”
Real-World Usage Insight: It works best when the organization genuinely wants the announcement to feel celebratory.
Best Use: Awards, major achievements, partnerships, launches.
Avoid When: The announcement is routine or sensitive.
Tone: Enthusiastic, celebratory, formal.
US vs UK Usage: Used naturally in both, with “delighted” sometimes feeling especially comfortable in traditional British professional writing.
Example (Email / Message / Meeting):
We’re delighted to announce that our team has been selected as a finalist for this year’s industry awards.
We’re Glad to Let You Know
Meaning: This tells the reader that the sender is pleased to provide favorable information.
Why This Phrase Works: It is shorter and more conversational than the original phrase.
Real-World Usage Insight: It can soften formal communication without making the message overly casual.
Best Use: Customer communication, team updates, application results.
Avoid When: A highly ceremonial announcement requires a more formal tone.
Tone: Warm, professional, approachable.
US vs UK Usage: Natural in both American and British English.
Example (Email / Message / Meeting):
We’re glad to let you know that your replacement order has been shipped and should arrive by Friday.
We’re Pleased to Share That
Meaning: This introduces information that the sender considers positive or worthwhile.
Why This Phrase Works: “Share” creates a sense of inclusion and collaboration.
Real-World Usage Insight: It works especially well for teams and organizations communicating achievements or updates.
Best Use: Internal announcements, newsletters, professional posts.
Avoid When: The message needs strictly neutral legal or administrative language.
Tone: Positive, collaborative, professional.
US vs UK Usage: Common and natural in both varieties.
Example (Email / Message / Meeting):
We’re pleased to share that the new reporting dashboard is now available to everyone on the sales team.
We’re Happy to Share the News
Meaning: This phrase openly signals that the information is good news.
Why This Phrase Works: It combines a positive emotional signal with a conversational structure.
Real-World Usage Insight: It sounds human and works well when the sender wants readers to feel included in the announcement.
Best Use: Newsletters, workplace communication, customer updates.
Avoid When: The subject is serious or emotionally sensitive.
Tone: Warm, friendly, positive.
US vs UK Usage: Easily understood in both varieties.
Example (Email / Message / Meeting):
We’re happy to share the news that the community center will remain open throughout the renovation.
We’re Excited to Share
Meaning: This expression introduces information with strong enthusiasm.
Why This Phrase Works: “Excited” adds energy and encourages reader engagement.
Real-World Usage Insight: It is common in modern brand communication, particularly when announcing something new.
Best Use: Product launches, events, company milestones, social media.
Avoid When: Communicating routine or sensitive information.
Tone: Energetic, modern, enthusiastic.
US vs UK Usage: Common in both, particularly in marketing and digital communication.
Example (Email / Message / Meeting):
We’re excited to share that registration for the fall workshop is now open.
We’re Happy to Confirm That
Meaning: This phrase communicates that previously discussed or expected information has been verified.
Why This Phrase Works: “Confirm” adds precision while “happy” keeps the message positive.
Real-World Usage Insight: It is useful when the recipient has been waiting for a decision or final confirmation.
Best Use: Bookings, approvals, employment decisions, project updates.
Avoid When: No previous uncertainty or pending decision exists.
Tone: Positive, professional, reassuring.
US vs UK Usage: Standard in both American and British English.
Example (Email / Message / Meeting):
We’re happy to confirm that your interview has been scheduled for Tuesday at 10 a.m.
We’re Glad to Share That
Meaning: This phrase introduces information the sender considers favorable.
Why This Phrase Works: “Share” gives the message a cooperative, less bureaucratic feeling.
Real-World Usage Insight: It is particularly effective for internal teams because it suggests that everyone is part of the update.
Best Use: Team announcements, company newsletters, community communication.
Avoid When: The situation requires highly formal wording.
Tone: Warm, collaborative, professional.
US vs UK Usage: Natural across both major varieties of English.
Example (Email / Message / Meeting):
We’re glad to share that the client has approved the first phase of the project.
We’d Like to Let You Know
Meaning: This politely introduces information that the recipient needs or may want to know.
Why This Phrase Works: It is softer and more conversational than “we would like to inform you.”
Real-World Usage Insight: It is a strong all-purpose choice when the writer wants professionalism without sounding bureaucratic.
Best Use: Customer service, workplace emails, general notices.
Avoid When: A major celebratory announcement needs stronger enthusiasm.
Tone: Polite, neutral, approachable.
US vs UK Usage: Widely used in both American and British English.
Example (Email / Message / Meeting):
We’d like to let you know that the maintenance window has been moved to Saturday evening.
We’re Pleased to Confirm
Meaning: This indicates that the sender is happy to verify information that was previously uncertain or pending.
Why This Phrase Works: It combines positive sentiment with a clear sense of finality.
Real-World Usage Insight: It is particularly useful when the recipient has been waiting for approval, confirmation, or a finalized arrangement.
Best Use: Reservations, agreements, approvals, schedules.
Avoid When: The information is not actually being confirmed.
Tone: Formal, positive, reassuring.
US vs UK Usage: Common in both American and British business communication.
Example (Email / Message / Meeting):
We’re pleased to confirm your place at the conference. Your registration details are attached.
Good News—We’d Like to Share
Meaning: This directly identifies the following information as positive.
Why This Phrase Works: It immediately captures attention and removes ambiguity about the emotional direction of the message.
Real-World Usage Insight: It is more engaging than a traditional institutional opening and works particularly well in digital communication.
Best Use: Newsletters, internal announcements, customer messages.
Avoid When: The information is routine, sensitive, or legally significant.
Tone: Friendly, energetic, conversational.
US vs UK Usage: Understandable and natural in both varieties.
Example (Email / Message / Meeting):
Good news—we’d like to share that the project deadline has been extended by two weeks.
You’ll Be Happy to Hear That
Meaning: This suggests that the recipient is likely to appreciate or welcome the information.
Why This Phrase Works: It focuses on the reader’s expected reaction rather than the sender’s feelings.
Real-World Usage Insight: It can make a message feel personal, although it should only be used when the writer has good reason to expect a positive reaction.
Best Use: Personal updates, customer communication, informal workplace messages.
Avoid When: The recipient’s reaction is uncertain or the subject is sensitive.
Tone: Friendly, personal, optimistic.
US vs UK Usage: Natural in both varieties.
Example (Email / Message / Meeting):
You’ll be happy to hear that the repair was completed ahead of schedule, so your equipment is ready for collection.
Comparison Table of 10 Best Alternatives
The following options cover the most useful situations, from formal announcements to friendly workplace updates. Choose based on the level of formality, emotional warmth, and certainty your message requires.
| Phrase | Meaning | Best Use | Worst Use | Tone | US vs UK Usage |
| We’re Happy to Let You Know | Shares favorable information warmly | Customer and workplace emails | Sensitive decisions | Friendly, professional | Common in both |
| We Are Writing to Let You Know | Provides information neutrally | Administrative notices | Celebratory announcements | Neutral, formal | Common in both |
| We Would Like to Inform You | Politely provides information | Formal correspondence | Casual chats | Formal, courteous | Common in both |
| We Are Pleased to Announce | Presents important positive news | Company announcements | Minor updates | Formal, celebratory | Common in both |
| We’re Delighted to Announce | Announces highly positive news | Awards and milestones | Routine notices | Enthusiastic, formal | Common in both |
| We’re Glad to Let You Know | Shares positive information | Customer updates | Legal notices | Warm, professional | Common in both |
| We’re Pleased to Share That | Presents favorable information collaboratively | Team communication | Highly sensitive matters | Positive, collaborative | Common in both |
| We’re Excited to Share | Introduces news with enthusiasm | Launches and marketing | Serious policy notices | Energetic, modern | Common in both |
| We’re Happy to Confirm That | Positively verifies information | Approvals and arrangements | First-time announcements | Reassuring, professional | Common in both |
| We’d Like to Let You Know | Politely introduces an update | General business messages | Major celebrations | Neutral, approachable | Common in both |
Conclusion
The phrase “we are pleased to inform you” remains a useful expression for delivering positive information in formal and professional communication. It works particularly well in official emails, business announcements, application decisions, academic correspondence, and organizational notices where a respectful and polished tone is expected. However, it is not always the most natural choice for modern communication. Depending on the audience and situation, alternatives such as “we’re happy to let you know,” “we’re pleased to share that,” “we are writing to let you know,” or “we’re excited to announce” can make your message warmer, clearer, or more engaging.
The key is to match the wording with your purpose, relationship, and level of formality. Avoid using positive language when the information is neutral or disappointing. By understanding the subtle differences between these expressions, you can communicate more confidently and naturally. The best alternative is not simply the closest synonym—it is the phrase that delivers your message with the right balance of clarity, professionalism, and tone.
FAQs
What does “we are pleased to inform you” mean?
“We are pleased to inform you” means that the sender is formally communicating information that is generally positive or welcome. It is commonly used by businesses, schools, organizations, and institutions when announcing approvals, successful applications, important updates, or favorable decisions.
Is “we are pleased to inform you” professional?
Yes. “We are pleased to inform you” is a professional, polite, and formal expression. It is appropriate for business emails, official letters, academic correspondence, customer communication, and organizational announcements. However, it may sound overly formal in casual conversations, instant messages, or informal workplace chats.
What is another way to say “we are pleased to inform you”?
Popular alternatives include “we’re happy to let you know,” “we’re glad to inform you,” “we’re pleased to share that,” “we are writing to let you know,” and “we’re delighted to announce.” Choose the alternative according to the desired level of formality, warmth, and enthusiasm.
Is “we are pleased to inform you” too formal?
It can be too formal in casual situations. The phrase is best suited to official or professional communication. For everyday workplace messages, “we’re happy to let you know” or “we’re glad to share” often sounds more natural while maintaining professionalism.
Can I use “we are pleased to inform you” in an email?
Yes. It is particularly suitable for formal business emails, application decisions, customer notifications, acceptance messages, and official announcements. If the recipient is someone you communicate with regularly, a more conversational alternative may create a friendlier and more approachable impression.
What is the difference between “pleased to inform” and “pleased to announce”?
“Pleased to inform” generally introduces information given to a person or group, while “pleased to announce” often introduces news intended for a wider audience. For example, an organization might inform an applicant that they were accepted but announce the launch of a new product publicly.
What is a friendly alternative to “we are pleased to inform you”?
“We’re happy to let you know” is one of the best friendly alternatives. It communicates the same positive intention but sounds more conversational. Other options include “we’re glad to share that” and “we’re happy to share the news,” depending on the situation.
What is a formal alternative to “we are pleased to inform you”?
For a formal but more neutral option, use “we would like to inform you” or “we are writing to inform you.” If the information is a major positive announcement, “we are pleased to announce” is also appropriate.
Can “we are pleased to inform you” be used for bad news?
Generally, no. “Pleased” suggests positive feelings, so using it before disappointing information can create an awkward contradiction. For unfavorable or sensitive news, use a neutral expression such as “we are writing to inform you that” or “we would like to let you know that.”
What is the most natural modern alternative?
For many professional situations, “we’re happy to let you know” is a natural modern alternative. It retains politeness and professionalism while sounding less institutional. For neutral information, “we’re writing to let you know” is usually better, while “we’re excited to share” works for genuinely enthusiastic announcements.
